Robson Ranch Computer Club Bylaws
ARTICLE I
Name
NAME: |
The name of the organization shall be: Robson Ranch Computer
Club, hereinafter referred to as "the Club", A NONPROFIT ORGANIZATION. |
ARTICLE II
Mission
MISSION: |
The mission of the Club shall be the promotion, for its
members, of computer usage. The modes of promotion will be decided by
the Club's Board of Directors, hereinafter referred to as "the Board",
and by the Club's members. |
ARTICLE III
Authority and Limitations
Section 1: |
The Club will operate as an instrumentality of the Robson
Ranch Homeowners Association, hereinafter referred to as "Association",
in compliance with its Rules and Regulations, but will not conduct
business or obligate funds in the name of the Association. |
ARTICLE IV
Members
Section 1: |
Membership shall be open to any
Robson Ranch Resident. |
Section 2: |
No eligible person shall be denied membership to the Club
because of gender, race, color, religion, national origin, marital
status, sexual orientation, or veteran status. |
Section 3: |
Robson Ranch Computer Club enrollment may be conducted at any
time outside of a regular meeting, by enrolling with the Club Secretary. |
Section 4: |
Dues for Club membership will be set by the Club's Board and
approved by the Club's membership. |
Section 5: |
Fees may be charged for the Club activities in addition to
the regular membership meeting. Monies will be handled by the Club's
Treasurer. |
Section 6: |
Any member of the Club, in good standing, shall be entitled
to vote at any regular or special meeting of the Club and to
participate in all club events upon compliance with adopted regulations
and bylaws. |
Section 7: |
At meetings of the Club, decisions may be made by a majority
vote of those members present and voting. |
Section 8: |
A good standing member is a member who is enrolled in the
Club and whose dues are current. |
ARTICLE V
Board of Directors & Officers
Section 1: |
The Club's elected Board of Directors, hereafter referred to
as "the Board", shall select the officers of the Club: a President, a
Vice President, a Secretary, and a Treasurer. |
Section 2: |
All officers must be members of the Board. |
Section 3: |
Board members shall be Club members. |
Section 4: |
The Board shall consist of a maximum of six members, each
elected to a two year term. Exception: The initial Board will have
three members elected for a two year term and three members elected for
a one year term. The top three vote getters will be elected to two year
terms. The next three will serve a one year term. Board members may
serve for not more than three consecutive terms.
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Section 5: |
The membership of the Club may vote to remove a member of the
Board. The rules of amending this charter, see Article XII, apply to
removing a member of the Board. |
ARTICLE VI
Nomination and Elections
Section 1: |
Election of Board members shall take place at the annual
meeting. No less than 28 days prior to the annual meeting the Board
shall appoint a Nominating Committee Chairperson. Additional committee
members shall be selected from the membership by the Chairperson. |
Section 2: |
The slate of Board candidates proposed by the Nominating
Committee shall be posted on the Activities Bulletin Board and the
Association's web site at least one
week prior to the Club regular membership meeting at which the
directors will be elected. |
Section 3: |
A majority of the Club members, present and voting, in person
or by proxy, shall elect and such election shall be by written ballot. |
Section 4: |
No Board member may serve on the Nominating committee. |
Section 5: |
The elected Board shall take office at the October meeting. |
ARTICLE VII
Governing Body
Section 1: |
The governing body of the Club is the Board. |
Section 2: |
It shall be the duty of the Board to conduct, manage, and
control the affairs and business of the Club between meetings of the
regular membership. |
Section 3: |
A majority of the Board shall constitute a quorum for a Board
meeting. |
Section 4: |
Board vacancies that occur between elections shall be filled
by Board appointment. The term served by the appointee is the remainder
of the term of the Board member being replaced. |
ARTICLE VIII
Duties of Officers
Section 1: |
The PRESIDENT shall:
a) be the chief administrator of the Club,
b) preside over all the club's Regular and Board meetings,
c) be ex officio a member of all committees, except the Nominating
Committee,
d) appoint, with Board approval, the Chairpersons of Committees,
e) schedule facilities usage with the Activities Director,
f) negotiate for the Club's Board-approved contracts, such as equipment
and instruction,
g) sign for Board-approved contracts in addition to the Association
representative. |
Section 2: |
The VICE PRESIDENT shall:
a) assist the President,
b) in the President's absence, perform the duties of the President's
office. |
Section 3: |
The SECRETARY shall:
a) record the minutes of Meetings of the Board and of the membership,
b) be in charge of all of the Club's records, other than the
Treasurer's,
c) prepare any reports required by the Association.
d) At a regular meeting, present the previous regular meeting's
minutes. The regular meeting's minutes must be approved by the Club's
membership.
e) Post required notices. |
Section 4: |
The TREASURER:
a) is the chief financial officer and shall be responsible for
collecting the dues of the members and other monies, as required,
b) shall pay Board approved bills owed by the Club,
c) shall present a financial report at each Board meeting and annually
at a Club membership
meeting,
d) shall present the Club financial report to the Association, for the
end of the fiscal year (September 30), by January 15,
e) shall retain the Treasurer's records. |
ARTICLE IX
Fiscal and Finance
Section 1: |
The fiscal year shall be October 1 through September 30. |
Section 2: |
No individual Club member may receive compensation for
services rendered in support of the activities of the Club without
approval of the Association's Board of Directors. This includes
merchandise, services, or rebates from vendors providing services or
merchandise to the Club that are not provided to every member of the
Association. This does not preclude discounts to members for
merchandise or services that are provided equally to all members or all
participants in a particular activity sponsored by the Club.
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Section 3: |
The Treasurer's books will be audited at least annually by
the Board. An audit shall be completed no later than 28 days following
the end of the fiscal year. An audit is also required when there is an
incoming new Treasurer. The audit shall be reported to the membership
at the next regular meeting. |
Section 4: |
The Treasurer, and at least two other members of the Board,
shall be authorized to sign checks to expend the Club's monies for
Board-approved expenses. Two signatures shall be required on checks. |
Section 5: |
Budget:
a) The Board-prepared budget shall be presented for approval of the
membership within 90 days of the Board members taking office.
b) The budget may be revised, as needed during the year, with approval
of the Board and the Club membership.
c) No single unbudgeted expenditure in excess of One Thousand US
Dollars shall be made without approval of the Club membership.
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Section
6:
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In the event of dissolution of
the Club, and after all outstanding debts are satisfied, the remaining
cash assets will be evenly distributed amongst the Club
membership. Any physical assets will be turned over to the
Association. The Club membership is liable for any debts incurred
by the Club and must satisfy them in full prior to the
dissolution. Dissolution of the Club requires the approval of the
Association's Board of Directors.
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ARTICLE X
Meetings
Section 1: |
Membership and Board meetings shall be held as called by the
President, a minimum of one per calendar quarter. |
Section 2: |
The date and location of the next regular meeting shall be
announced by the President in the community newspaper and shall be
posted on
the Activities Bulletin Board and the Association's web site at least 1
week prior to the Club
meeting. |
Section 3: |
The annual meeting will be held in September of each year.
Annual meetings will follow the rules of a regular meeting. |
ARTICLE XI
Parliamentary Authority
Section 1: |
Robert's Rules of Order shall be the authority of all
questions of parliamentary law unless in conflict with these bylaws,
with the bylaws of the Association, or with the laws of the State of
Texas. |
ARTICLE XII
Amendments
Section 1: |
The bylaws may be amended, by a two-thirds (2/3) vote of the
members present and voting, in person or by proxy, at a regular or
annual meeting of the Club, provided written notice of each proposed
amendment, or proposed new bylaws, has been posted on the Activities
Bulletin Board one (1) week prior to the club's meeting. |
Section 2: |
All proposed amendments to these bylaws are subject to final
approval by the Association's Board of Directors. |
Adopted by Robson Ranch Computer Club Membership: 11 September 2003
SIGNATURES
______________________________________________________________________
Robson Ranch Computer Club President (date)
______________________________________________________________________
Robson Ranch Computer Club Secretary (date)
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